Record Keeping

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This factsheet is currently being prepared by the Responsible Science team. It will provide an overview of the topic, explain its relevance to responsible research, and include practical guidance and further resources.

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Health and Safety Compliance

By Dr Ian Lane, University of Queensland School of Mathematics and Physics Health, Safety & Wellness Manager   

You’ve suddenly realised that the idea you’ve had has real world applicationYou’re about to draft the funding grant(s) to realise the dream. Right now is the time to get to know your organisation’s Safety Manager and start asking questions.  You have arrived at the part of the research cycle where the proposed design of your lab, your protocols and your quantum product will intersect with Australia’s Work Health and Safety (WHS) legislation (WHS Act, WHS Regulations and Codes of Practice) and scientific regulation and it’s time to firmly insert safety into your Gantt chartAustralian Academic research is undertaken within some of strictest regulatory guidelines in the worldFrom Border Security concerns regarding imported materials, equipment manufacture, genetic modification work, radioactive materials, to chemical use, storage and disposal, there is a seemingly endless legislative quagmire that you may not yet be aware of, but must skilfully navigate for your research to succeed.  


Why is it relevant?

People don’t expect to be injured or killed when conducting their workThe protection of workers health and safety should be at the core of any organisation’s cultureWorking safely must be instilled into an organisation and made a priorityIt needs to start with CEO, Group Leader, or Chief Investigator and work down.    


Practical Steps

  1. Meet your organisation’s Workplace Health and Safety Manager in the planning stages of your research and discuss exactly what you wish to do and how.  Where do you plan to set up your lab?  What equipment will you require?  Are you going to manufacture your own equipment?  Will your research involve fieldwork?  Does your work involve biological and/or chemical samples and protocols? Will your research involve others?  All of these questions will involve workplace health and safety and will require detailed explanation and planning regarding how to fully prepare for the risks and implement controls. 
  2. Read up to begin to understand risk management.  The ability to identify hazard within your research and the implementation of robust risk management are the most effective ways of keeping you and your people safe during scientific endeavour. 
  3. Check State/Territory WHS legislation.  Some states and territories in Australia have their own implementation of the National Model WHS laws which are developed by Safe Work Australia. [1] Even the regulation of radioactive sources differs between states. 
  4. Revise, review and append.  Your safety documentation is not set in stone.  Risk management is dynamic and must change as your protocols, equipment and even staff change.  You might through your research and experimentation introduce new risks that you did not intend. These will then also need to be managed. 
  5. If you’ve had an incident, accident, or near miss, report it.  Effective, transparent reporting of what’s gone wrong will help inform, educate and benefit not just you and your team, but others working on similar projects.  How to keep people safe and well is not a secret – let’s learn what not to do! 

Case Study

In 2008, Professor Patrick Harran was prosecuted when his student, 23-year-old research assistant Sheri Sangji was severely burned in Harran’s laboratory when an air-sensitive chemical she was manipulating ignited, setting her clothing on fire, as she was not wearing a protective lab coat. Sangji passed away 18 days later.  This was a landmark case, as an academic was charged in relation to laboratory safety failure. [2] 

Fabrication, Falsification and Plagiarism

By Dr Pedram Rashidi and Emma Cooney, University of Queensland Centre for Policy Futures   

Fabrication, falsification, and plagiarism (FFP) are forms of research misconduct that compromise scientific integrity. Fabrication refers to making up data or results, including generating numbers without performing experiments or creating false images by duplicating and relabelling existing ones. Falsification involves the deliberate manipulation of methods, materials, equipment, data, or results so that the research is not accurately represented. This may involve altering data, tampering with images, or removing data points or test subjects that contradict the research hypothesis. Although both distort the evidence base, fabrication introduces entirely false information, whereas falsification alters genuine results in misleading ways. [1]

Plagiarism is the use of another person’s ideas, methods, or words without giving due credit. Self-plagiarism involves reusing one’s own previously published work without acknowledgement, which could create a false impression of originality. While plagiarism does not directly change data, it misrepresents intellectual contribution and authorship. [2]

Overall, FFP undermine the reliability of the scientific record. Fabrication and falsification generate results that cannot be reproduced, wasting resources, and eroding trust in research findings. Plagiarism and self-plagiarism weaken transparency and appropriate attribution, which are essential for the cumulative and self-correcting nature of science. 

 It is important to note that ‘intent’ is central to the definition of research misconduct. It excludes honest error and differences of opinion, and instead refers specifically to the ‘deliberate’ fabrication, falsification, or plagiarism of research. [3]


Why is it relevant?

The integrity, reliability, and legitimacy of scientific research depend on the proper conduct and reporting of research. Fabrication, falsification and plagiarism distort the knowledge base, misleading other researchers, skewing meta-analyses, and wasting time, funding, and resources as others build on unreliable results. In some cases, this can have real-world consequences where decisions are made on the basis of flawed findings. Research misconduct also erodes trust in science. High-profile cases can damage the credibility of individual researchers, institutions, and entire disciplines, undermining confidence in the broader research enterprise. 


Practical Steps

Avoid fabrication 

  1. Keep detailed, accurate, and contemporaneous records of all research activities including failed and inconclusive experiments. [4]  
  2. Replicate or independently verify important findings. [5]
  3. Correct errors promptly if inaccuracies are discovered after publication or submission. [6] 

Avoid falsification 

  1. Report findings accurately and completely even when these results do not support the original hypothesis, being careful to not selectively remove, alter, or omit data points without clear methodological justification. [7] 
  2. Acknowledge methodological limitations and uncertainty openly. [8]

Avoid plagiarism 

  1. Accurately acknowledge the contributions of others, including through appropriate use if quotation marks for direct quotations and giving credit when paraphrasing. [9] 
  2. When paraphrasing, you should use your own words and sentence structures to create a text of roughly equivalent lengths.  
  3. If paraphrasing scientific material, you must ensure you have a good understanding of the meaning of the terminology and the ideas being conveyed to not change the meaning.  

Avoid selfplagiarism 

  1. Reference previous publications transparently.   

Case Study

Former University of Queensland professor, Bruce Murdoch, falsified a breakthrough study on Parkinson’s disease. The falsification was first discovered through a whistleblower report that alerted UQ to the fact that no such study had ever been conducted. Two research papers coming out of the study were retracted. Most notably, Murdoch was convicted and sentenced for 17 fraud-related offences following an investigation by the Crime and Corruption Commission. This was the first criminal prosecution for research fraud. [10]